The OCA award revocation procedure will proceed in the following stages:
Initiation of the Awards Revocation policy can occur in the following ways:
- The OCA will monitor the College of Chiropractors of Ontario decisions to assess if the policy should be applied to any award recipient. The CEO will communicate the findings to the Awards Committee and the Board of Directors.
- A request to consider the revocation of an OCA award may be made by any person in writing to the CEO of the Ontario Chiropractic Association. The name of the person requesting this consideration shall remain confidential.
The OCA Awards Committee will review the grounds for revocation and make a recommendation to the OCA Board of Directors.
If the OCA Awards Committee’s recommendation considers there to be insufficient or spurious grounds for the request, and the Board of Directors agrees with that recommendation, the OCA CEO will send a written reply by registered mail to the person who made the request to that effect.
If the OCA Awards Committee’s recommendation considers there are reasonable grounds for the revocation of an OCA award, and the OCA Board of Directors agrees with that recommendation, the OCA CEO will notify the award recipient, in writing by registered mail, that revocation of the award, regardless of the date of the award, is under consideration. The letter will articulate the facts set out in the recommendation. The notice will advise the award recipient that they may:
- Voluntarily accept the revocation from the OCA award, or
- Make representations respecting the matter under consideration or any allegation of fact set out in the notice
The notice will also indicate that the revocation process will continue, even if the person omits to reply within the prescribed time.
If the person chooses to accept the revocation of the OCA award, the person will notify the CEO of the OCA in writing of that fact within 15 days of receipt of the letter. After receiving the award recipient’s acceptance of the revocation, their name will be struck from any list or recognition of OCA award recipients held by the OCA.
If the award recipient elects to make representations respecting the matter under consideration or any allegation of fact set out in the notice, the person or his or her representative may notify and make representations in writing within 30 days of receipt of the letter.
If within the time prescribed in the notice, the person fails to reply to the notice within 30 days the OCA will proceed to strike the award recipient’s name from any list or recognition of OCA award recipients held by the OCA.
If the award recipient has made representations, the CEO of OCA will send all relevant documentation to the OCA Awards Committee for its review. After due consideration, the OCA Award Committee will prepare a report for the OCA Board of Directors that contains its findings and recommendation with respect to whether to revoke the award recipient’s OCA award.
On receiving the report referred to in stage 4, the OCA Board of Directors will determine whether:
- The award recipient shall keep the OCA award, or
- Make a final decision to revoke the person’s OCA award.
When the recipient’s name is struck from the OCA award lists, they will no longer be an award recipient and will not be permitted to use or refer to their OCA awards in any public communications or advertising.
The CEO of the OCA, on behalf of the OCA Board of Directors, shall notify, in writing, the person who made the request of the decision of the OCA.